Define the starting point and the outcome
Outsourced accounting works best when process ownership and approval rights are explicit.
Tell the adviser whether this is a new engagement, a transfer from another provider or a correction of earlier work. Identify open questions and the decision-maker who can approve assumptions and provide missing evidence.
The service workflow
Plan transition, parallel checks and responsibility handover before moving to steady-state delivery.
The steps below describe the existing service workflow. Confirm their applicability and current portal requirements before acting; the order and supporting evidence can change with the entity or case.
Step by step
- 1
Process study
- 2
Transition
- 3
Steady-state delivery
- 4
Monthly close & MIS
Where your approval is needed
Approve key facts and calculations before a filing or report is finalised. Ask for a readable explanation of assumptions, unresolved differences and any choices with continuing consequences. For assurance work, management preparation and independent professional judgement remain distinct.
Which decisions remain with us and how are exceptions escalated?
How to manage delays and queries
Delegating processing without payment-approval controls can create operational and fraud risks.
A useful status update names the outstanding item, its owner and the next action. Missing records, portal queries and third-party review can affect completion. Avoid treating an indicative service timeline as a guaranteed regulator decision.
What to retain when the work is complete
Keep documented procedures, access controls, service measures and an exit-ready data export.
Confirm future responsibilities and record-retention arrangements in writing. Keep a copy of the final deliverables and know who controls access. If work continues monthly, agree the next reporting or compliance cycle before closing the current one.
How to use this resource
